WSIB Made Easy: How to Prevent Employer Mistakes
WSIB Compliance is essential for every employer in Ontario. But even established companies can get tripped up in a way that results in a hefty fine, higher insurance premiums or even legal headaches. At Health and Safety Advisors, we’ve seen common mistakes and we provide pragmatic guidance to keep you onside and your employees safe.
1. Employment Classification Errors
It’s a common mistake companies make by misclassifying workers as independent contractors instead of employees. Misclassification would lead to unpaid premiums and penalties.How to Avoid:
- Conduct periodic comparisons of employee duties to WSIB descriptions.
- If you are thinking about hiring contract workers, consult with a WSIB advisor.
2. Underreporting or Delay in Reporting of Work-Related Injuries
Failing to report injuries promptly or file incomplete forms can prompt audits or penalties.How to Avoid:
- Create a transparent process for reporting the injuries.
- Educate managers and workers on WSIB reporting duties.
3. Inaccurate Record-Keeping
Employers need to keep good payroll and injury records. Mistakes can result in disputes with WSIB or employees.How to Avoid:
- Use digital record-keeping tools.
- Conduct periodic internal audits.
4. Not returning to work or accommodation considerations
WSIB promotes early safe return to work. Failing to develop return-to-work plans can drive up claims costs.How to Avoid:
- Develop modified duty programs.
- Be candid with injured workers about their alternatives.
5. Ignoring WSIB Premium Rate Reviews
WSIB periodically reviews employer premiums. Failure to heed such reviews risks either overpaying or underpaying.How to Avoid:
- Monitor your WSIB account regularly.
- If you get a notice or audit, consult a professional.